Privacy Policy

This policy describes how we use your personal information.

 

Introduction

 

The Artists’ Cookbook (we, us, our) is committed to safeguarding the privacy of the personal data we collect and process.

This Privacy Policy forms part of our commitment to be open and fair with all individuals whose personal data we process and to provide details around how we process such personal data and what we do with it.

For example, as part of the/our customer on-boarding process we will collect your personal data such as your name, address, telephone number, email address to tailor our messaging to you.

If you have any questions, please e-mail contact@artistscookbook.com

If we change anything important about this policy (the information we collect, how we use it or why we use it) we will highlight those changes at the top of the policy and provide a prominent link to it for a reasonable length of time following the change and prior to the change taking effect.

 

Who We Are

We are The Artists’ Cookbook.

Your personal data is collected by us exclusively and will never be sold, traded or otherwise disclosed to a third party unless a crime has been committed in which case we have a legal obligation to disclose this to the police or other relevant authorities. Other circumstances in which we may have to disclose your personal information are detailed below.

 

Scope

The scope of this Privacy Policy covers customers’ personal data in respect of the following:

Collecting personal data
Retaining personal data
Information we share
Where your information will be held
Your rights
Right to object
Security
Changes to this Privacy Policy
How to contact us

 

1. Collecting Personal Data

We will collect, store and use your personal data to facilitate your applications for services through our website or in person, to allow you to manage the service you have with us (including by submitting instructions online) and for the purposes set out in more detail in this section.

Certain types of personal data are more sensitive than others. “Special personal data” about you includes information about health, disability, race, ethnicity, criminal offences (or alleged offences), political opinions, biometrics or religion. We may collect and receive special personal data about you.

What personal data we collect

How we use your personal data

Why we use your personal data

 

1.1. Information that you give to us as part of the customer on-boarding process, whether online, in-person or over the telephone including:
Your contact details including: your name, address, email address
Your gender
Your marital status
We use this information to:

Process your application
On-board you as a customer and to help us ensure that our customers are genuine, to check whether our customers are politically exposed persons or are on sanctions lists, and to guard against criminal activities
Provide, manage and administer our products and services to you
Manage our relationship with you
To communicate with you regarding your account and our services
To provide advice or guidance about our products and services

We use your personal data:
As it is necessary for the performance of our contract with you.

As it is in our legitimate interest and your legitimate interest that we protect you and The Artists Cookbook against fraud or criminal activity which might negatively impact your account or the products and services which we are providing

As it is in our legitimate interests to better understand the needs and concerns of our customers so that we may improve the products and services we offer and the way in which we provide our existing products and services as well as developing new products and services

1.2. Information that is given to us by you as an organisation as part of the customer on-boarding process, whether online, in person or over the telephone including:
Your contact details including: your name, address, email address

We use this information to:
To help us ensure that our customers are genuine

1.3. Information when you communicate with us whether in person, through our website or via email, over the telephone, through social media or via any other medium, including:
Your contact details (which can include your email address or social media account details, depending on how you choose to communicate with us)
The details of your communications with us (including when you sent it, when we received it and where you sent it from, such as our website, post, telephone, email or social media) The details of our messages to you (including information that you may post on our social media platforms)
We use this information to:
Answer any issues or concerns
Monitor customer communications for quality and training purposes
Develop new services which are based on the information you provide
Improve our services based on the information and feedback you provide and the information and feedback provided by others
Personalise our service to you to take account of the information and feedback you have provided
Make necessary disclosures in response to requests which we are legally required to comply with, to law enforcement or a regulatory authority, body or agency or in the defence of legal claims
We use your personal data:
As it is necessary for the performance of our contract with you.
To meet our legal obligation to communicate with you regarding certain matters concerning your finances
As it is in our legitimate interests to better understand the needs and concerns of our customers so that we may improve the products and services we offer and the way in which we provide our existing products and services as well as developing new products and services

1.4. Information that we collect incidentally from other sources such as public sources, or from individuals representing organisations, including:
Information available in the media
Information presented on our social media or wider social media platforms including Facebook, Twitter and LinkedIn
Information collected by security systems
Contact details of individuals working for organisations
Other personal information regarding such individuals
We use this information to:
Maintain market awareness
Build and maintain social media branding
Provide security to our premises
On-board you as a customer and to help us ensure that our customers are genuine, to check whether our customers are politically exposed persons or are on sanctions lists, and to guard against money laundering, terrorist financing, fraud and other criminal activities
Build relationships with other organisations
Provide marketing communications to these individuals
Improve our services and develop new services based on the preferences and behaviours of these individuals
We use your personal data:
As it is in our legitimate interest to remain aware of updated market practice to ensure that we are offering a service which is competitive and meets the expectations of our customers
As it is in our legitimate interest to enhance our brand awareness and reputation which will help us to become more successful and to offer a greater variety of products and services to our customers.
As it is in our legitimate interest to monitor the areas around and within our premises to safeguard our employees, customers and members of the public against wrongdoing or criminal activity

2. Collecting Special Categories of Personal Data

We have identified here the types of special categories of personal data and criminal data we may collect or receive, how we will use it and why we will use it.

 

What special categories of personal data we collect How we use your special category personal data Why we use your special category personal data

 

2.1. Special Categories of Information and Criminal Data that you give us or that we receive from you, your organisation or from third parties:
Information relating to criminal activity that is provided to us from third party organisations providing screening services
Other special categories of personal data which you provide to us whether in person, by telephone, in writing, by email or by some other form of communication
We use this information to:
Process your application
On-board you as a customer and to help us ensure that our customers are genuine, to check whether our customers are politically exposed persons or are on sanctions lists, and to guard against criminal activities
To make suspicious activity reports which include detailed information about transactions that are or appear to be suspicious to the relevant authorities or regulators
Conduct internal risk assessments to determine whether we can provide you with our products or services
Provide, manage and administer our products and services to you
Respond to your questions, queries and / or complaints
We use your personal data:
Where you have manifestly made this information public
Where the processing is necessary in connection with legal claims
Where we have collected your explicit consent for a particular processing purpose
Where the processing is in the substantial public interest. For example, we process special categories of personal data in connection with our background checks, Suspicious Activity Reports and sanction screening in order to prevent or detect unlawful acts

2.1. Retaining Personal and Special Category Personal Data

We will keep your information for as long as you are a customer and for a period of time after you stop being a customer of ours.

When you stop being a customer, we will retain your personal data for a period of up to six years. We retain your personal data in this way to enable us to respond to any queries or complaints which you may have in the future and to maintain records in line with our legal obligations to do so.

In certain circumstances we may also retain your personal data for longer than 10 years if this is necessary in connection with a legal, regulatory or contractual obligation.

We will not delete personal data if relevant to an investigation or a dispute. It will continue to be stored until those issues are fully resolved.

In all cases, we will continue to protect your personal data in accordance with the terms of this Privacy Policy. We will also routinely refresh our information to ensure we keep it up-to-date.

 

3. Information We Share

There are certain circumstances where we transfer your personal data to employees, contractors and to other parties.

We share your information with certain contractors or service providers. They may process your personal data for us. Service providers include IT suppliers, database providers,  and email providers. Our suppliers and service providers will be required to meet our standards on processing information and security. The information we provide them, including your personal data, will only be provided in connection with the performance of their function. They will not be permitted to use your personal data for any purposes other than those outlined in this Privacy Policy.

We also share your information with certain third parties. We will do this either when we receive your consent or because we need them to see your information to provide products or services to you or for one of the other purposes set out in this Privacy Policy. These include, our professional advisors (including lawyers, accountants and auditors), mail delivery services such as Royal Mail, anti-fraud databases and agencies, organisations that introduce you to us, third parties associated or linked with your business, organisations that we introduce you to.

Your personal data may be transferred to other third party organisations in certain scenarios:
If we discuss selling or transferring part or all of our business – the information may be transferred to prospective purchasers under suitable terms as to confidentiality;
If we are reorganised or sold, information may be transferred to a buyer who can continue to provide services to you;
If we’re required to by law, or under any regulatory code or practice we follow, or if we are asked by any public or regulatory authority – for example the Police; or
If we are defending a legal claim your information may be transferred as required in connection with defending such claim.
We do not sell, rent or trade any of your personal data.
We will not, without your consent, disclose or supply your personal data to any third party for the purpose of their or any other third party’s direct marketing.
Your personal data may be shared if it is made anonymous and aggregated, as in such circumstances the information will cease to be personal data.

 

4. Where Your Information Will Be Held

Your information may be transferred outside the European Economic Area although we work consistently to keep all data within the UK.

Personal data that we collect is predominantly stored in the UK. Your personal data may be stored and processed in and transferred between any of the countries in which we operate, in order to enable us to use the information in accordance with this Privacy Policy.

We will only transfer data to jurisdictions outside the scope of the European General Data Protection Regulation (GDPR) where the appropriate safeguards set out in the GDPR are in place.

However, to ensure your personal information is properly protected in line with EU and UK data protection law, the transfer of this information is governed by a contract including Standard Contractual Clauses approved by the European Commission in accordance with Article 46(2) (c) of the General Data Protection Regulation.

If you would like to obtain copies of the regulator-approved Standard Contractual Clauses please contact us at the e-mail address provided on the first page of this notice.

 

5. Your Rights

You have certain rights in relation to your information. The availability of these rights and the ways in which you can use them are set out below in more detail.

Some of these rights will only apply in certain circumstances. If you would like to exercise, or discuss, any of these rights, please contact us at the e-mail address contact@artistscookbook.com

Access: you are entitled to ask us if we are processing your personal data and, if we are, you can request access to your personal data. This enables you to receive a copy of the personal data we hold about you and certain other information about it.
Correction: you are entitled to request that any incomplete or inaccurate personal data we hold about you is corrected.
Erasure: you are entitled to ask us to delete or remove personal data in certain circumstances. There are also certain exceptions where we may refuse a request for erasure, for example, where the personal data is required for compliance with law or in connection with claims.
Restriction: you are entitled to ask us to suspend the processing of certain of your personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
Transfer: you may request the transfer of certain of your personal information to another party.
If you want to exercise any of your rights, please contact us at the e-mail address provided on the first page of this notice.

You also have a right to lodge a complaint with a supervisory authority, in particular in the Member State in the European Union where you are habitually resident, where we are based or where an alleged infringement of Data Protection law has taken place. In the UK you can make a complaint to the Information Commissioner’s Office (Tel: 0303 123 1113 or at www.ico.org.uk).

 

6. Right to Object

You have a right to object to us processing your information in certain circumstances.

You have a right to object to our processing of your personal data where this is based on our legitimate interests (or those of a third party). You may challenge our reliance on legitimate interests. However, we may be entitled to continue processing your personal data based on our legitimate interests or where this is relevant to legal claims. You also have the right to object where we are processing your personal information for direct marketing purposes.

 

7. Security

We are committed to keeping your personal data safe. We have physical, technical and administrative measures in place to prevent unauthorised access, loss, misuse or alteration of your personal data.

We store all personal information on secure servers with relevant access and firewall controls.

Any personal data sent to us, either in writing or email, may be insecure in transit and we cannot guarantee its delivery.

 

8. Changes to this Privacy Policy

This Policy will be changed from time to time.

If we change anything important about this Policy (the personal data we collect, how we use it or why) we will highlight those changes at the top of the policy and provide a prominent link to it for a reasonable length of time following the change.

We will also notify you in advance of the changes taking effect so that you understand what impact our changes may have on you.

If you would like to access previous versions of this Privacy Policy please contact us at the e-mail address provided on the first page of this notice.

 

9. How to Contact Us

If you have any questions about this Policy, please contact us:

By email: contact@artistscookbook.com